Recently a couple of members of the Event Managers Network have asked me if I’m aware of any event specific COVID Safe Plans that are out there. As this is a question that I think many of us are searching the world for the answer, I’ve posted my thoughts below. I hope it helps. Please note that this information is specific to Queensland, Australia and I note below some alternative resources for other areas.

As at end June 2020, there isn’t any event specific plans detailed.  But you can keep up to date on COVID Safe Plans by following this link for all the approved COVID Safe Plans for Queensland. If you are located elsewhere, check your State Government website for their specific information pages.

In answer to this specific question though, It’s my view that you will probably need to bring together a variety of plans to cover off on each element of an event.  It will also depend on whether you are hosting your events in an event venue or somewhere that wouldn’t normally host events, including in-house.  If you are in an event venue and/or using a caterer, they will have their own hospitality, F&B COVID Safe Plan and will advise on those aspects.  The only other thing really to remember is that the current restrictions (as at June 2020) stat that you can have 1 person for every 4m2 of venue space.  That doesn’t mean everyone has to stand 4m apart, it just means that if you want 100 people to come to your event, you need a room that is 400m2.  Conversely, if you have a 400m2 room, you can only host 100 people.

**update** For smaller venues under 200m2 it is acceptable to have 1 person per 2m2.

There is no formula to follow though I’m afraid and the only way to be 100% certain if your event complies with the COVID Safe Plans, is to submit your plan to the Chief Health Officer for approval. 

Following is their advice.

The COVID Safe Plan website page states

“If hosting a COVID Safe Event, event organisers should monitor the list of approved COVID Safe Industry Plans to determine whether their event (or specific parts of their event) is covered by one or more specific COVID Safe Industry Plans and/or for guidance on measures to be implemented in relation to the particular activity. Organisers must ensure compliance with these approved Industry Plans for the relevant components of your event, including any specific requirements regarding approvals.”

The COVID Safe Business page on their website states….

“From Stage 3, the maximum number of patrons for a business at any one time will be determined by the 4 square metre rule, with defined areas no longer required. However, for smaller venues below 200 square metres, businesses can have one person per 2 square metres up to 50 persons at a time.”

There are also further fact sheets on the COVID Safe Business Page to help event organisers navigate the Framework.

So, my take on this is that you will need to follow industry plans for specific components and overall will need to follow the maximum capacity limits outlined above. Various industry associations have created plans, including Live Performance Australia, although I couldn’t find it on their website, only the COVID Safe Plan list. Additional resources would include Meeting & Events Australia and of course there are various International associations.

For National and/or global information I recommend you visit the following association and organisation websites.

Event Leadership Institute,

Meeting Professionals International (MPI),

International Live Events Association (ILEA)

Live Performance Australia (LPA)

Business Events Council of Australia (BECA)

Feel free to send me an email if you know of more valuable resources or have any specific questions or need assistance. For now, I would recommend common sense, look to other industries and follow their leads, and brainstorm in your community. The Event Managers Network is a free network available to anyone who is involved with or interested in the event industry. Regardless of job title, location, industry or sector, we welcome anyone with an interest in the wonderful world of events. Click here to join the Event Managers Network – it’s free.